Submit Your Proposal

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    First Name *

    Last Name *

    Your Mobile *

    We would love for you to share the number associated with your WhatsApp account.

    Your Email *

    Your State in India *

    Your District in India *

    Partner Trust Name *

    Partner Trust Number of Member Churches *

    Partner Trust Denomination *

    Date the Trust was Established *

    In Charge Person or Administrator *

    Mentor, Coach or Trainer of Participants *


    Location of Training *

    We would love for you to share the place that you intend to begin your Replication program.

    Date of Module 1 Training *

    Date of Module 2 Training *

    Date of Module 3 Training *

    Date of Module 4 Training *

    Date of Module 5 Training *

    Date of Graduation Ceremony *


    FCRA Number *

    FCRA Date of Validity *

    Trust Board Members *


    Memorandum of Understanding

    An MOU is an effort to avoid misunderstandings by describing the relationship and expectations in writing. It is not a contract, though it may use formal language. It is used to guide conversations and help to resolve situations where there may be confusion or disagreement. It may also be used as a way of evaluating whether the partnership is moving in the expected direction and should be continued, or whether the different understandings are so significant that the agreement should be brought to an end.


    Purpose

    This is NOT a project.

    We are all familiar with the general pattern of a project. Typically, a funding organization has an idea for what they would like to accomplish, and partner organizations apply for the funding according to the rules and reporting requirements of the project. Most frequently, when the funding stops, the work stops.

    This is not a project to fund training programs or to fund workers.

    This is an opportunity for you to look at the way you train workers and consider how you can make that training better. It is an encouragement for you to have a long-term solution to preparing more workers, so that you can meet your goals according to your vision for the future of your organization.

    As a result of this relationship, you will:
    1. Have a plan and vision to mobilize your member groups.
    2. Have a way of training workers in the practical skills needed.
    3. Have master trainers who can train new batches of workers year after year.
    4. Conduct training at a level of expenses that can be supported by your member groups.

    This is a collaborative relationship between (1) your organization, (2) an organization in India that has already successfully developed their training program which we will call a HUB organization, and (3) a donor organization.


    From the side of Your Organization

    1. You exist for a purpose, and you have a vision for what you want to accomplish. This vision includes the places where you hope to work, and the people you will train for this work. This relationship only works if it helps you accomplish your plan. This program fails if you understand it as doing projects that a donor organization is offering.

    2. Organizational development is an important part of growth. A small leadership core team is sufficient for a small organization and a small vision. Growth brings with it the opportunity and obligation to develop people into new leadership roles. Developing your own training program will result in you developing skilled workers who in turn become trainers for new batches of students. Coordinating the work of these students and the scheduling of training dates may also require a new position within your organization so that this training can be offered to new workers year after year.

    Organizations that are successful in this partnership also have the support of their senior leadership team and their Trust Board. The goal is to develop a way of training that become a useful and regular part of your organization.

    3. The relationship between an Indian organization and a foreign donor is regulated by the Ministry of Home affairs according to the rules of FCRA. Partners will follow FCRA requirements in submitting proposals and budget release requests. Partners will also keep accurate accounts that can be inspected by the relevant auditing authorities.

    4. The donor organizations are also required to document their relationship with you. You may be requested to provide copies of your Trust deed, recent financial audit, FCRA approval, annual report or any such documents that the donor agency may need to determine that the applicant is legally organized and operating in a way that is financially sound. Grants cannot be made to organizations that do not have a valid FCRA or not in the process of receiving one (prior permission). A donor organization is required by law to document that the Indian partner organization is not on a terrorist watch list.

    5. Partners will create a training schedule for each “batch” of trainees and will communicate that schedule to the donor. Partners will conduct the training program following the pattern of 5 modules or skills (introduced in the orientation) , which is key to the success of this training. Partners have the freedom to use or develop their own materials for each of these topics. This program will introduce a style of skills-training which is different from academic lecture-style teaching used in a “school” setting. This program helps develop trainers who can teach skills. Master trainers are not those with degrees and certificates but rather those with experience and wisdom.

    6. After agreeing to work together according to this MOU, the partner will submit a proposal that provides details on the number of people to be grained and the geographic area where students will be working. The plan will also include the proposed training schedule. In a successful training program, the selection and envisioning of these workers is very important. It is expected that after each training module, they will immediately put into practice the skills learned. The purpose of this program is not to complete a course of study but to learn and practice skills that will help your organization accomplish your goal.

    7. You will want to know how your workers are doing so that you can coach and mentor them as your organization achieves its vision and goals. The funding partner will also want to know how you are doing. Reports from your workers are important for both.

    8. Funds will be utilized only for the purposes specified in the grant proposal and acceptance. The donor organization may request or send a representative to audit the project execution and management of funds received. Any differences will be resolved by respectful conversations, but misuse of funds would result in the cancellation of this MOU.

    9. One of the objectives of this relationship is to help you develop your own training program, a way of training that can be done with local resource so that, even in the absence of external funding, the training can be done year after year. It is a training format similar to the raining of athletes, or musicians – training in skills. This type of training is far less costly that institutionalized schooling, but it does still require resources. Partners are encouraged to share information about this training with member groups and encourage these member groups to make contributions toward future training batches.


    From the side of the Hub Organization *

    This style of training is different from the academic/schooling model that is common in most cultures. A number of organizations have extensive experience in offering training in this format, and they have considerable ability to help other organizations develop for themselves a replica of this style of training. In fact, the word used for this relationship, “REPICATION” simply means that this is an opportunity for you to create a replica of what has been successful for others. Replica does not mean an exact copy using the materials provided from outside, rather a replica is a patter. Your program will have the same basic elements (5 skills) but you develop your materials according to your local context.

    The hub organization will:

    1. Provide an orientation to this model of training:

    You have been invited to participate because other organizations recognize your vision and success and want to help you accomplish even more than you ask or imagine. The hub organization conducts orientation sessions to introduce a pattern for training workers and will set out expectations for a successful participating organization.

    2. Work with you to get organized:

    The hub organization will expect that you develop a schedule for your training – dates for each of the 5 modules. They will also request a list of people to be trained and places where they will work. Based on these schedules, they will gather the various partner organizations for workshops and training sessions.

    3. Help you develop content for each of your 5 modules:

    The hub organization will schedule workshops for partners that cover each of the 5 skills. These are workshops that will help you develop your training materials. In this program the various partners will share examples of lessons, but it is not a curriculum developed outside and imposed. Each of the five modules covers a set of skills that are essential, but the specific way these skills are practiced depends very much on the context.

    Where face-to-face training is possible, it will be arranged by the hub organization. Where there are lockdowns or restrictions on travel, the hub will provide training in the use of distance learning Apps. Certification in distance learning APPs will be required for the renewal of this MOU. Two or more of your master trainers must be able conduct training for your workers should there be future disruptions of face-to-face opportunities.

    4. Monitor and evaluate how you are doing:

    The hub organization in collaboration with your leadership, may arrange for visits to your training modules or visits with your workers. The hub organization will share their observations with you and coach toward success.

    5. Help you train your trainers:

    A successful program is built on developing trainers who have experience in the skills that they will teach. Successful “graduates” of this training are often the best master trainers within your organization. The hub organization will hold special workshops for training the trainers. The goal is for you to have a growing and highly experienced body of trainers.


    The Donor Group *

    1. The donor organization will co-labor with (hub) to provide the orientation and training listed above. The (donor and others) have experience assisting organizations to develop their own training program but does not provide textbooks or files to be translated. This is a partnership in developing your own people and materials so that you will have, as a result, your own training program.

    2. The donor will work with (hub) to provide some of the resources needed to help you launch a group of workers into this training. In order for you to gain experience, the donor will help with a a second cycle of 5 modules after a review of progress.

    3. The (donor) will operate according to FCRA procedures and will help you formulate a proposal and submit it according to FCRA rules. It will also provide the appropriate documentation for budget release requests.

    4. The financial partnership is based on the ability of the (donor) to raise funds. Partners should be aware that any catastrophic shortfall in the income of the donor organization may result in a reduction of the program budget and in the most severe case, the cancellation of the program. The donor will make a good faith commitment to funding, but this must be understood as assistance and cannot be interpreted as a contract .

    5. The donor will share in the reports you create for your own use and those you provide to the hub. Partners should pay attention to the reporting requirements before entering this MOU. The ability of the donor to raise funds depends on reports and, thus, the continued provision of financial grants to the partner organization depends on regular reporting.

    6. At the end of each training cycle (five modules), the performance of this relationship will be reviewed by all three parties, and the continuation into the next cycle will require a renewal of this MOU.

    7. The donor organization expects that the funds provided will be used only for the purposes specified in the funding request. This includes:

    a. The five skills-training modules. A reduction in the number of training modules would result in either a reduction in the grant or cancellation
    b. The number of trainees in the program must be within the range specified in the proposal. No substitutes for dropouts are allowed after the second module. If more than 30 workers are enrolled, no additional funding will be provided beyond 30. Dropouts are not unusual, but should they be in large number, a review of future funding will be made.
    c. Funds for coordinators and trainers are intended to develop the capacity of leaders within the partner organization to run this training program in the future.

    8. Unspent funds should be reserved for a future training cycle. They cannot be used for purposes other than what is defined in the funding proposal and grant approval.

    9. The most important outcome of this relationship is that you will have at training program to equip workers.


    Problem Solving *

    1. In the case of a dispute, a conference call shall be arranged immediately.

    2. This is a good-faith agreement between two parties with shared interests. No provision of this MOU should be understood as an enforceable contract.

    3. Violation of significant provisions of the MOU may result in withdrawal of the approved funding.


    Duration *

    This MOU will continue until the completion of the training cycle (5 modules + graduation).


    Renewal *

    The performance of the Partner will be reviewed at the end of each cycle (approx. 15-18 months). Renewal is based on the successful implementation of the training cycle AND progress toward developing a training program within your organization.


    Partner E-Signature *

    By typing your name, you agree to the terms and conditions of the Memorandum of Understanding.


    Proposal *

    Please attach your proposal, seeking to use the template that is above, that includes:

    Your Partner Trust letterhead

    Name of Your Partner Trust with Careful Spelling

    Individual Name

    Address of the Partner Trust

    Project Summary

    A sentence that says, “I would like to request a Budget Request from Entermission.”

    Your Signature

    FCRA Renewal Certification *

    Please attach your FCRA Renewal Certification.

    Trust Documents *

    Please attach your Trust Documents.